Update InPort Metadata Record
This is for updating existing InPort metadata records with your additional data. The tabs in blue indicate sections that typically require updates for this workflow. Click each tab to see the required actions.
If starting from scratch or need some extra guidance, click here for an in depth InPort guide!
Summary will populate from other tabs. No information is needed.
After updates to your data and data dictionary are complete, review the following content in this section.
- Update Publication Date: Update to the year you are currently updating the record.
- Update Abstract: Update the abstract if needed.
For example: 'in 2024 we started collecting x data, captured by column x_col'
- Add Citations: Add any new relevant citations, reports, or publications.
Review the keywords associated with this record.
- Check if any new keywords need to be added to better describe the dataset.
No information typically needs to be entered or changed in this section for this workflow.
Review the Maintenance and Update Frequency.
- You can update the Maintenance Note to things like 'Updated as new data is added'.
Update the points of contact and roles for this dataset.
- Are you a new archivist for this dataset? Add yourself.
- Has anyone associated with this record left the organization? Update if needed.
Define the geographic and temporal boundaries of the dataset.
- Add Timeframe: Use the minimum and maximum dates directly from the dataset file to define the time range for the region.
- Bonus Check: Verify that the maximum latitude and longitude from your dataset fall within the current bounding box defined in the InPort record.
Review the data access and use constraints.
- Update the example citation located in the Data Use Constraints field.
Update information on how the data is distributed.
- Add a placeholder for the new NCEI accession that will be associated with this new dataset.
- Use the dataset's filename for the placeholder name.
- Use the URL https://accession.nodc.noaa.gov/# and add a brief description.
Check all supplemental URLs for accuracy.
- Is there anything that should be included here that isn't already?
- Are there any dead links that need to be removed or updated?
- Examples include links to GitHub repositories, technical memoranda, SOPs, etc.
No information typically needs to be entered or changed in this section for this workflow.
Provide information on the quality and accuracy of the data. Update this section if needed based on the new data being added.
No information typically needs to be entered or changed in this section for this workflow.
Describe the process steps and data sources used to create the dataset. This is similar to a Standard Operating Procedure (SOP).
- If there is a publicly available SOP for this process, you can summarize it in a sentence or two and provide a direct link instead of writing everything out.
- Add any new SOPs if they are relevant to the new data.
No information typically needs to be entered or changed in this section for this workflow.
This section is the Data Dictionary, also referred to as the "InPort record entity." You reviewed and updated this in the previous step, so this section should be accurate.
No information typically needs to be entered or changed in this section for this workflow.